Myth of Medical Paperless office

Created by a physician and a computer specialist

1. You need to have computer experiences or typing skills.

   No. You don’t need to have any computer experience. In fact none of my staff knows anything about computers nor have any typing skill. Yet, they are able to run my paperless office after a few days of hands on training.

2. It costs too much money.

   No. In fact when I created the system, I wanted something inexpensive and yet powerful to do what a physician needs to run a paperless office. It costs less than 1-10% of what other companies were going to charge me. (That’s right, less than one to ten percent what other physicians are paying).

3. A paperless office will not save me money.

   When I was using paper system like most physicians do, some of the extra overheads are as follow.

   $300 a month on supplies such as papers, ink cartridges for my multifunction printer and fax machine, file folders, and file labels.

   $500 a month on transcription fees.

   $1500 a month on an extra staff. Because the files are located in the back and staffs need to spend time away from the desk to pull, file, or to search a chart, I end up having to hire another staff.

   Plus more As my clinic grew, my original small file cabinet became too small. I needed to get a bigger file cabinet. It was around $500 for each shelf cabinets that is HIPPA compliant.

   I also needed a bigger space to store the files. To save money, I turned my office into a storage room. If I did not do that, I would have to turn one of my exam room into a storage room and I would have to see less patients or stay longer to finish seeing patients.

Imaging most of these re-occurring overheads will be GONE when you switch to a paperless office.

Goals

1. Save staff overhead
2. Save office space overhead
3. Save stationary overhead
4. Carry patients information with you anywhere
5. Finish seeing patients faster
6. Going home earlier

Essentials

Office Equipments:

Office Softwares:

Softwares:

Optional

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